Duties of Board Members
Bandon Community Swimming Pool Development Corporation
The control and conduct of the business of BCSPDC is vested in its Board of Directors. The Board shall be composed of elected members. They shall be designated the President, Vice President, Secretary, Treasurer, Social Media Liaison and up to four Directors-at-Large of the Corporation. The term of office shall be one year.
All duly elected members of the Board of Directors shall agree to and sign the BCSPDC code of conduct upon election to office
President
(1) Act as Chair of the Board and preside at its meetings.
(2) Direct and administer the affairs of BCSPDC as its Chief Executive Officer.
(3) Supervise all phases of its activities, subject to the instructions of the Board, these By-laws, and policies adopted by the Board membership.
(4) Appoint the chair and members of committees.
(5) Be the deciding vote in matters resulting in a tie or split decision.
Vice President
(1) Be Acting President and Acting Chair of the Board, if the President is absent or disabled.
(2) Assist the President in any needed capacity.
(3) Be an ex-officio member of all committees.
Secretary
(1) Keep a record of all meetings of the Board and of the Corporation for at least seven (7) years.
(2) Send minutes of all meetings to Board members.
(3) Preserve the correspondence of the Corporation and conduct that portion allocated by the Board or the President.
(4) Maintain the Board membership list, including names, postal and email addresses, and telephone numbers.
Treasurer
(1) Receive, safeguard, disburse, and account for all funds of the Corporation.
(2) Provide an Annual Report to the Board members at the Annual Meeting.
(3) Assist the Board in preparation of a proposed budget to be presented at the Annual Meeting.
(4) Preserve accounting records for seven (7) years.
(5) In the event that BCSPDC does not construct said pool, all funds shall be used for community transportation to and from other pools and/or for fees to participate in other pools, or whatever use seems appropriate by the Board of Directors at the time.
(6) Reimburse Board members for expenses incurred in the performance of their official duties. Expenses up to $100.00 per item or activity shall be reimbursed upon submission of a receipt. Expenses over $100 per item or activity shall be reimbursed if approved by the Board before the expense is incurred and when receipt is submitted.
Social Media Liaison
(1) Create content, administer, and monitor BCSPDC social media accounts.
(2) Maintain the BCSPDC website.
(3) Send electronic communications to BCSPDC supporters as directed by the Board.
Directors at Large
(1) Assist Board officers in any or all duties. (2) Have full voting privileges.